• Toll-Free Number: 1800-425-0636 | Mail: rd-karnataka@esic.in | esicbng@nic.in

EMPLOYER GUIDE - ROLE OF EMPLOYERS

  • Get your factory/establishment registered within 15 days after the ESI Act becomes applicable. Apply online to the Regional Office/Sub-Regional Office (RO/SRO) of the ESIC for this purpose. Obtain Employer's Code No. for use in all ESIC Forms/documents and also for correspondence with various offices of the ESIC.
  • Employers are advised to apply for coverage only through the ESIC web portal - 'www.esic.in'.
  • After generation of 17 digit Employer's Code No., the requisite documents should be submitted to the RO/SRO.
  • In case of Labour/Manpower supplying agencies, challan of advance contribution should be generated by the employers through the ESIC web portal, deposited in the bank and then documents may be submitted to the RO/SRO for issuance of 17 digit Employer's Code number.
  • Pay ESI contributions (Employers' share @ 4.75% of the wages and employees' share @ 1.75% of the wages) within 21 days of the following month, in which the wages fall due. The employee Insurance Number, once given, is valid for the lifetime of an employee. He need not register himself again if he changes location or employment. The Insurance Number is a unique number, valid throughout the country.
  • Employer must ensure that the employee does not have any previous Insurance Number before registering him as a new Insured Person. This is for the benefit of the employee.
  • In case the employee has already contributed in a particular Insurance Number, the same number should be continued.
  • Use of same Insurance Number will help to safeguard the medical history of the Insured Person for reference and referral.
  • The employers themselves have been authorized to upload personal particulars of employees, including family members of such employees. Hence, change of name cannot be executed.
  • Deletion of contribution once uploaded and challan once generated are not allowed.
  • Transfer of contributions can be done to the Insurance Number which has a Pehchan Card enrolment. Such transfers would be done only if both IP names and IP Numbers are same and mapped to the same employer.
  • Please ensure that all employees have completed biometric enrolment for issue of Pehchan Card.
  • Employers should upload/update their particulars viz e-mail ID, Mobile Number & PIN Code of the area to the ESIC web portal 'www.esic.in'.
  • Fill Form 01-A to the concerned authority by the 31st of January every year.
  • Submit an 'Accident Report' to the Branch Office (BO)/ESI Dispensary concerned immediately in respect of accidents that could result in death or disablement of the employee within 24 hours of its occurrence. Minor accidents which do not cause absence from work need not be reported.
  • Grant leave to insured employees on the basis of sickness certificates issued by any authorized ESI doctor.
  • Ensure that Return of Contribution is generated in time by making regular payments.
  • Furnish any requisite information promptly as and when asked for by the RO/SRO/BO/any other office of the Corporation/Scheme.
  • Facilitate proper inspection of factory/establishment by any authorized officer of the Corporation and produce before him all relevant records on demand.
  • Intimate the date of closure or shifting (temporary or permanent) of the factory/establishment to the RO/SRO/BO within seven days of its closure or shifting.
  • Promptly report any change in the business activity, ownership of the concern or its management.
  • Ascertain the liability towards ESI dues, while taking over the ownership of any factory/establishment by purchase, gift, lease or license or in any other manner whatsoever as new owner is liable to discharge the past liabilities, if any.
  • Maintain proper sanitation for a hygienic and healthy environment within the workplace and in residential quarters allotted to the insured persons.